Recordings
Recordings typically fall into one of two categories, an in-person facilitated event (Standard Video) or an audio-only presentation. Here is a definition of each type and their respective accessibility requirements.
Recorded Presentation – Audio Only (without a seen presenter)
- A recorded presentation becomes a video, so it must follow the same rules as all time-based media, meaning the following are required:
- Transcript.
- Captioning.
- Audio Description.
- Keyboard Access.
- If a document or presentation is being used during the recording:
- An accessible version of the supporting documentation (PPT, DOC, etc.) must be created. If the presenter says each word on each slide, this step can be skipped, however, it is highly recommended that an accessible version be made available to all users as a best practice.
- At this time, Audio description (describing (during natural pauses in the dialogue) what is happening on the screen) is not required unless it concerns Health and Safety for citizens.
Recorded Standard Video – With a Visible Facilitator
- Create an accessible version of PowerPoint. If the presenter says each word on each slide, this can be skipped, but not recommended.
- Provide closed captioning of what the presenter says and include descriptive text for all relevant and important actions and/or sounds.
- Provide a written transcript of what was said and include descriptive text of all relevant and important sounds and/or actions.
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